Owners of properties financed through the Low-Income Housing Tax Credit (LIHTC), HOME Investment Partnerships (HOME), Housing Production Trust Fund (HPTF)- Local, Housing Production Trust (HPT)-National, and Community Block Grant Programs (CDBG) programs are required to report annually to the Portfolio and Asset Management Division (PAMD) regarding their continuing compliance with federal and local regulations governing the District of Columbia. 

All documents must be submitted electronically via Emphasys Certification Portal.

Financial Reporting (All documents should be provided as .pdf files EXCEPT for the Financial Data Template)

Due May 1, 2025

The following is required for all funding types.

1. FY2024 Final Audited Financial Statements (including auditor’s opinion, balance sheet, statement of cash flows, statement of equity, notes, supplemental schedules).
2. Income Statement-provide vacancy loss on a separate line item not to be combined with concessions.
3. FY2024 DHCD Financial Data Template – Spreadsheet provided by DHCD to collect financial data. The naming convention is FY 24 _FinancialDataTemplate_Property Name.XLS
4. Surplus Cash Flow Calculation for loans with Surplus/Available Cash Flow payment requirements. This should be completed by the auditor and submitted separately from the audit. The naming convention for the submitted pdf file is FY 24_SurplusCashFlow_Property Name.pdf
5. 2024 Final Tax Return (if applicable) The naming convention for the submitted pdf file is FY24 _Final Tax Return _ Property Name.pdf
6. Evidence of Commercial Property Insurance with the District of Columbia DHCD added as an Additional Interest, Loss Payee: The naming convention for the submitted pdf is FY24_Commercial Property Insurance _ Property Name.pdf
7. Evidence of Liability Insurance with the District of Columbia DHCD added as a Certificate Holder: The naming convention for the submitted pdf is FY 24_Liability Insurance_ Property Name.pdf
8. Evidence of payment of 2024 Real Estate Property Taxes for the 2nd Half (if applicable): Do not attach a tax bill. Provide payment proof from the OTR website, wire transfer, or canceled checks. Tax-exempt properties should attach their exemption certificates. The naming convention is FY24 _RE PropertyTaxes2ndhalf_Property Name.pdf
9. Evidence of payment of 2025 Real Estate Property Taxes for the 1st Half (if applicable). Do not attach a tax bill. Provide payment proof from the OTR website, wire transfer, or canceled checks. Tax-exempt properties should attach their exemption certificates. The naming convention is FY25 _RE PropertyTaxes1sthalf_Property Name.pdf
10. Current Business License - The naming convention is FY24_BusinessLicense_ Property Name.pdf
11. Chart of Accounts Form - The naming convention is FY24 _AccountsForm _Property Name.pdf
12. Sponsor contact information: phone, address, email, and best point of contact. Please indicate the current management company and the best contact person. Also, note that PAMD’s Compliance Unit must approve all changes in management companies before their implementation.

*Failure to submit or complete forms in its entirety (including owner signature) may result in noncompliance with federal regulations governing the District of Columbia.

For additional questions, please contact Kierra Austin at [email protected] or Suubi Barlow at [email protected]